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Job Description

Role Title:                           Part-time Accounts Assistant / Bookkeeper

Location:                             Office-based at Highbury Grove, London N5

Hours:                                  4 hours per day, 5 days per week – working hours flexible

Line Manager:                   Commercial Director

Salary:                                Competitive


OLVERUM is a luxury natural wellbeing and beauty brand originally created in 1931, with distribution in the UK and USA and with a growing presence in Europe. We are a small but growing team and, as such, all team members have a wide remit.


We currently have a part-time vacancy for an experienced Accounts Assistant/Bookkeeper. Reporting to the Commercial Director initially, the Accounts Assistant/Bookkeeper will be responsible for the following:


Purchase Ledger Management

  • Invoicing Staff Expenses
  • Purchase payments
  • Request and or Query POs
  • Efficient Process and Payment of Stock Invoices
  • Efficient Process and Timely Payment of Component Invoices
  • Liaise with suppliers on queries
  • Supplier Account Reconciliations
  • Review the Aged Creditors and Aged Debtors on a weekly basis
  • Collate & Process Credit Card and cash expenses


Payment Runs - Sterling & Forex


  • UK Payment Runs - generate & send remittance advice for all payments
  • FX Payment Runs - generate & send remittance advice for all payments
  • Bank - Current Account A- process transactions & reconcile
  • Bank Current Account B- process transactions & reconcile
  • Bank Forex Partner Cashbook - Process & reconcile


Sales Ledger


  • Process Sales Orders in Quickbooks
  • Process and Allocate Customer Receipts
  • Chase delinquent accounts according to agreed company timelines

 Month End:

a.       Month End Journals – Fixed Assets, Salary, Stock, Prepayments & Accruals

b.       Process & prepare payroll

c.        Prepare monthly management accounts, Balance Sheet, P&L, Aged Debtors & Creditors and Cashflows


Quarter End
  1. Prepare, finalise and submit the VAT return for the quarter
  2. Miscellaneous tasks including but not limited to e.g. ONS Submission, Childcare Vouchers, customer data maintenace etc.

Skills and Qualifications

·         Technical Skills

Part qualified AAT /ACCA – Intermediate level.

Excellent MS Suite skills with Intermediate to Advanced Excel skills

Sage Software Experience would be beneficial (Sage Accounts 50)

Sage or Other Payroll Experience would be beneficial

Experience in computer skills and understanding of data privacy standards.


·         Interpersonal Skills

·         An entrepreneurial mindset

·         Proactive individual who is a team player

·         Honesty, integrity, reliability

·         Excellent written and verbal communication skills

·         High attention to detail and organisational skills

·         Experience of working in a team preparation of month end management accounts

·         Analytical skills.